The Key Elements of Great Systems

What are the Considerations When Selecting a Room Conferencing Phone?

In case you intend to organize a conference involving company executives, employees, or other parties, you’re counting on the presence of everyone you’ve invited to the meeting. What about a situation whereby the meeting is urgent but the physical presence of a few of the required participants cannot be guaranteed? The solution is a VoIP phone that supports conferencing through video and audio communications. A good conference phone can serve large offices and conference rooms for events where multi-party phone conversations will be had.

Here are some of the issues to be evaluated when looking for an office telephone that has capacities for conferencing:

VoIP Capabilities
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If you need to be able to hold a conference that involves participants not in the same physical space or geographical location, then your phone should have the capability for video and voice over the internet. With VoIP phone calls, more than on persons can listen to and contribute to conversation, very cheaply.
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Size of Your Office

If some of the people taking part in a VoIP conference are in the same physical room, then the size of the room should be considered when choosing the right IP phone. An IP phone has specifications for its scope of microphone pickup and speaker strength, and the size of your conferencing office should dictate the power and robustness of your phone. There are some brands of conference phones that come with optional microphone extension kits to suit various audio range requirements, particularly for halls with many people.

Capacity for Call Recording

Ordinarily, all PBX phones are expected to have the call recording feature, for example to track calls between support staff and customers. Yet, there situations that call for the recording of discussions involving personnel or company executives in a conference. Some of the latest models of conference phones with IP capabilities have the ability to record and store meetings in an internal memory that’s also transferable to an SD memory card.

The advantages of capturing your VoIP meeting are many. For example, you may record a meeting if you don’t want to take notes, or if the recording can help with training and quality improvement. Recording can also help when you want to take a fresh look at vital details of the discussion or you need to share it with a workmate that never attended the conference.

The Issue of Portability

Since there are times when conferences won’t take place in your office, it makes sense that you choose an IP phone that will work fine in any other scenario, including a hotel. The best phone must come with the capability to connect wirelessly, power on batteries, and connect to PCs as well as networks.

You will find useful a VoIP phone with the above features.